Send a Script With Audio File Format and Delivery Requirements

Send a Script With Audio File Format and Delivery Requirements

If your voice over project requires specific audio file formats, technical specifications, file names or delivery arrangements, you can send these requirements together with your script to professional British male voice over artist Spencer Cork.

Different productions and platforms can require audio to be supplied in different ways. A video production company may need individual WAV files, an eLearning project may require hundreds of separately named recordings, while a telephone system may require audio prepared to specific technical specifications.

Providing these requirements when you submit your script can help establish how the completed recordings need to be prepared and delivered.

I’m Spencer Cork, a professional British male voice over artist recording from a broadcast-quality studio in Kent, UK, for businesses, agencies, production companies and clients worldwide.

Send your script together with any known audio format, file naming, splitting and delivery requirements.

Send your script and recording requirements through the Spencer Cork contact page.

Can I Send Audio File Requirements With My Voice Over Script?

Yes.

If you already know how the completed voice over files need to be supplied, include the information when sending your script.

Requirements might include:

• Audio format

• Sample rate

• Bit depth

• Mono or stereo

• Individual or combined files

• File naming conventions

• Required file structure

• Delivery method

If you are unsure about a technical requirement, explain where the recording will be used.

What Audio Formats Can I Request?

Voice over recordings can be prepared in commonly used professional audio formats according to the requirements of the project.

The correct format depends on where and how the recording will be used.

Common requirements may include:

• WAV

• MP3

• Other requested audio formats

If a production company, platform or technical provider has supplied a specification, send the relevant information with your script.

Should I Request WAV or MP3?

The appropriate choice depends on the intended use.

WAV files are commonly used where high-quality uncompressed audio is required for professional production and editing.

MP3 files can be useful where smaller file sizes and convenient distribution are more important.

If you are working with an editor, production company or platform, check whether they have specified a preferred format.

Can I Specify the Sample Rate?

Yes.

If your project requires a particular sample rate, include this information when submitting the script.

The required specification may depend on the intended production environment.

Rather than assuming a particular technical standard, provide the specification requested by the organisation, editor, platform or system receiving the audio.

Can I Specify the Bit Depth?

Yes.

If a particular bit depth is required, include it with the other technical specifications.

This is particularly useful when the voice over will form part of an established professional production workflow.

Can I Request Mono or Stereo Audio?

Yes.

If your production requires mono or stereo files, specify this when submitting the project.

Voice over recordings are often used as a single spoken audio source within a wider production, but the final technical requirement depends on the intended application.

Can I Request Individual Audio Files?

Yes.

A script can be divided into separate audio files where required.

This may be useful for:

• eLearning modules

• Training courses

• Telephone prompts

• IVR systems

• Product demonstrations

• Software interfaces

• Presentation content

• Individual video scenes

Clearly identify where each separate file should begin and end.

Can I Request One Complete Audio File?

Yes.

If the entire script should be supplied as one continuous recording, state this when submitting the project.

You can also explain whether you require:

• A complete recording only

• Separate sections only

• Both a complete recording and individual files

How Should I Mark Separate Files in My Script?

Use a clear and consistent method.

For example:

FILE 001

FILE 002

FILE 003

Alternatively, you can use:

• Scene numbers

• Module numbers

• Prompt numbers

• Slide numbers

• Unique file names

The most important requirement is that each script section can be clearly matched with the correct final audio file.

Can I Provide Exact File Names?

Yes.

If the completed recordings need to use predetermined file names, include those names directly in the script or accompanying project documentation.

This can be particularly useful for projects involving:

• eLearning

• Software

• Applications

• IVR systems

• Automated platforms

• Large content libraries

Consistent naming can make it easier to integrate the completed audio into the final system.

Can You Follow a File Naming Convention?

Yes.

Provide the required naming structure before the recordings are prepared.

For example, a project may use a structure based on:

• Course number

• Module number

• Scene number

• Language

• Version

• Prompt ID

Where possible, provide exact examples.

Can I Send a Spreadsheet With File Names and Scripts?

Yes.

For projects containing a large number of individual recordings, a structured spreadsheet can be a practical way to organise the material.

Columns might include:

• File name

• Script

• Scene

• Module

• Pronunciation notes

• Timing

• Additional direction

Make sure it is clear which text should be spoken and which information is production guidance.

Can I Request Audio Split by Sentence or Paragraph?

Yes.

If individual sentences, paragraphs or sections need to be delivered as separate recordings, identify the required split points clearly.

For larger projects, it is usually better to provide a consistent numbering or naming system.

Can I Request Audio Split by Scene?

Yes.

Video and animation projects may require separate files for individual scenes.

You can identify each scene in the script and provide the required file name where applicable.

If the recording also needs to match specific timings, include those separately.

You can also send a timed or timecoded voice over script.

Can I Request Audio Split by Slide?

Yes.

This can be useful for:

• eLearning

• Training presentations

• Corporate learning

• Educational content

Clearly identify each slide and the narration associated with it.

For example:

Slide 001

Slide 002

Slide 003

This can help keep the delivered recordings aligned with the production structure.

Can I Request Separate Files for IVR Prompts?

Yes.

Telephone and IVR projects often require each prompt to be supplied as an individual audio file.

Provide:

• Prompt number

• Required file name

• Script

• Technical specification

If your telephone provider has supplied specific audio requirements, include them with the project.

Can I Send Technical Specifications From My Production Company?

Yes.

If your production company, editor, broadcaster, developer or platform has provided technical audio specifications, send the relevant information with your script.

This can help ensure that the required delivery format is understood before the files are prepared.

Can I Send Technical Requirements From My Phone Provider?

Yes.

Different telephone and VoIP systems may require particular audio specifications.

If your provider has supplied instructions, forward the relevant requirements with your script.

If you are unsure what format is needed, ask your provider for the required audio specification.

Can I Request More Than One Audio Format?

Yes.

If the project requires recordings in more than one format, explain what is needed when submitting the script.

For example, you may require one format for production and another for distribution or review.

Can I Specify File Naming Before Recording?

Yes.

Providing file names at the beginning of the project can be particularly helpful for larger recording jobs.

It reduces ambiguity about how the final audio should be organised.

Can I Change the File Requirements After Recording?

Technical requirements can sometimes change during a production.

If possible, confirm the required formats and file structure before final delivery, particularly for projects containing a large number of individual files.

Changing extensive naming or splitting requirements later can create additional production work.

Can I Send a File Manifest?

Yes.

A file manifest can be particularly useful for larger projects.

It might identify:

• File ID

• Required file name

• Corresponding script

• Version

• Scene

• Module

• Technical specification

This creates a clear relationship between the written content and the final delivered audio assets.

Can Agencies and Production Companies Provide Delivery Specifications?

Yes.

Agencies, production companies, editors and technical teams can provide their required audio delivery specifications with the script.

This might include:

• Audio format

• Sample rate

• Bit depth

• File structure

• Naming convention

• Delivery requirements

Providing this information at the beginning of the project can help establish an efficient workflow.

Can I Send File Requirements With a Creative Brief?

Yes.

The creative brief explains the wider purpose and direction of the project.

The technical specification explains how the completed audio needs to be supplied.

Both can be provided together.

You can also send a script with a creative brief.

Can I Send File Requirements With Brand Voice Guidelines?

Yes.

Brand guidelines, creative direction and technical delivery requirements can all form part of the same project brief.

Each serves a different purpose.

Brand guidance defines the wider communication identity, while technical requirements define how the final recording should be prepared.

Can I Send File Requirements With a Timecoded Script?

Yes.

Timing and technical delivery specifications can be supplied together.

For example, a project may require individual WAV files for each timecoded scene.

Clearly identify the required relationship between:

• Script

• Timing

• File name

• Final audio asset

Can I Send File Requirements With a Guide Voice?

Yes.

A guide voice can provide performance or timing information while the technical specification defines how the final professional recording should be delivered.

What If I Do Not Know Which Audio Format I Need?

If you are unsure, explain how and where the recording will be used.

You can also ask the organisation or platform receiving the audio whether they have a preferred technical specification.

Providing information about the final application can help identify what requirements need to be confirmed.

What Should I Send With My Audio Delivery Requirements?

Ideally provide:

• Current script

• Required audio format

• Sample rate if specified

• Bit depth if specified

• Mono or stereo requirement

• File splitting instructions

• Required file names

• Delivery requirements

• Voice direction

• Pronunciation guidance

• Required deadline

Not every project requires every specification.

Provide the information relevant to your production.

What Happens After I Send My Script and File Requirements?

The typical process is:

1. You send the current script.

2. You provide the known technical requirements.

3. The required number and structure of audio files are established.

4. File naming requirements are confirmed.

5. Any additional creative or technical instructions are clarified.

6. The voice over is professionally recorded.

7. The audio is prepared according to the agreed requirements.

8. The completed files are delivered for use within the project.

The exact workflow depends on the production.

Send Your Script and Audio File Requirements for Professional Recording

If your project requires a particular audio format, technical specification or file structure, send the requirements alongside your script.

You can specify:

• WAV or MP3

• Technical audio specifications

• Individual or combined recordings

• File naming conventions

• Scene, slide or module splits

• Delivery requirements

If you do not know the required format, explain where the recording will be used and provide any technical information available from the platform, provider or production team.

Send your script and audio delivery requirements through the Spencer Cork contact page.

You can also send a timed or timecoded script, send a script with a creative brief, send a script with brand voice guidelines, send a script with a guide voice or scratch track, send a script with pronunciation notes, or visit the Spencer Cork Voice Over homepage.